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When is the best time to buy a computer or server?   Some people would prefer to get new equipment ...
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When is the best time to buy a computer or server?


Some people would prefer to get new equipment (computers, laptops, servers & phones) as soon as it comes out and others would like to get equipment right before the next model comes out (to get it for a bargain). Computers can be costly and we all love get a great deal on them. It makes sense that you would want to buy a new machine when you can get it for the cheapest price. But is there a best time to buy a new computer? Unless you stay up to date with your technology news, it’s hard to know when a new generation computer or laptop comes out. Advantage is here to give you an edge and can help advise you as to what is best for your company.

Why Replace Old Computers


Security Issues
Computers running older software are at greater risk of security problems. This is partly because the longer a particular piece of software is out, the longer hackers have to discover and exploit its flaws. Taken from this Bloomberg article in the Science and Technology section by Chris Stokel-Walker.

Increase Productivity
According to Sharp Electronics, half of all office workers said their slow computers were “restrictive and limiting” and 38% said modern technology would motivate them. This is according to their “Negativity Epidemic Identified in the UK Offices” article from 2017 published on their website.


Tax Benefits
Check with your accountant to see if your business qualifies for a “Section 179 Deduction“, which may allow your business to list the costs of computers and software as an immediate expense — thus lowering your tax liability. From the Wikipedia page “Section 179 of the United States Internal Revenue Code (26 U.S.C. § 179), allows a taxpayer to elect to deduct the cost of certain types of property on their income taxes as an expense, rather than requiring the cost of the property to be capitalized and depreciated. This property is generally limited to tangible, depreciable, personal property which is acquired by purchase for use in the active conduct of a trade or business.”

Keep this in Mind – Old Computers Cost You More

  • Every 5-year-old PC you have costs you $12,495 a year in lost productivity. This is  based on a 2018 web-based survey, commissioned by Intel and conducted by J.Gold Associates, LLC., of 3297 respondents from small business in 16 countries commissioned by Intel and conducted by J.Gold Associates, LLC, to assess the challenges and costs associated with deploying older PCs. Survey respondents estimated that for PCs more than 5 years old, employees would be 29% less productive – based on an average assumed employee’s salary of US$60,000, the lost productivity cost will amount to US$17,000. 

  • Your employees are 21% less productive on 5-year-old PCs. This is based on the “Older PCs in SMB Cost Study” 2018 web-based survey, commissioned by Intel and conducted by J.Gold Associates, LLC.

  • Developers stop issuing security updates\fixes for new bugs on old systems. Older operating systems like Windows XP, Windows Vista have stopped, and Windows 7 will stop getting updates on 1/14/20. Here is the operating system Lifecycle Fact Sheet from Microsoft.

  • The average cost of maintaining a PC that was more than three years old is 28 percent higher than that with a newer computer. This is according to a maintenance cost report from Intel “Using Total Cost  of Ownership to Determine Optimal PC Refresh Lifecycles“.


The timing of when you should get a new computer, laptop or server can be tricky. Prices vary from our partners throughout the year. Please consider your computers age, technical specifications (processor, memory, and hard drive), how well the computer is working for the user, and if there are any tax benefits for your organization. Call your Advantage representative at (866) 443-8238 or email us and we can schedule a time to review your computers and network equipment and decide what is best for you.